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Next IUGG General Assembly Montreal, Canada
(July 8-19, 2019)

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Accommodation guidelines

   

Online hotel booking is closed as of May 18, 2015.

 

Beware of fraudulent hotel agencies

Recently we have got reports on several frauduent phone calls made to the delegates from company called “Exhibition Housing Services" (EHS) offering hotel reservation services on preferential conditions.

Please note that Exhibition Housing Services (EHS) DOES NOT REPRESENT IUGG 2015 Assembly Organizer nor C-IN - IUGG 2015 Prague Secretariat - by any means.

We strongly recommend to proceed with extreme caution in communication with EHS that is trying to obtain delegates' personal data including credit card details. Please avoid providing any personal information to EHS.

C-IN is appointed as the sole authorised Accommodation booking agent for the upcoming IUGG 2015.

 

General Payment and Cancellation conditions

  • Rates are quoted in EUR per room/per night including breakfast and VAT 15%.
  • If the statutory VAT changes, the below mentioned rates will change accordingly and automatically and the difference will be charged.
  • All rates are valid at the day of booking. Please note that the rates may change. In case of any rate change the IUGG 2015 Prague Secretariat is not obligated to refund any overpayment.

  
For further information please contact the IUGG 2015 Prague Secretariat:

C-IN | Official Accommodation Agent of the IUGG 2015 in Prague
Prague Congress Centre, 5. kvetna 65, 140 21 Praha 4, Czech Republic
Phone: +420-261-174 301, Fax: +420-261-174 307
Email: accommodation@iugg2015prague.com

 

Payment conditions

  • 1st night deposit – payment by credit/debit card ONLY
  • Full prepayment – payment by bank transfer or credit/debit card

  

Type of payment

Bank Transfer
Full prepayment = for all nights reserved ONLY

C-IN bank details:

Name of the Bank
KOMERCNI BANKA a.s.
Bank Address
Na Prikope 33, 114 07 Prague 1, Czech Republic
IBAN Number (EUR)
CZ5901000000510903490207
BIC Code
KOMBCZPPXXX
Account Number
51-0903490207/0100
Beneficiary
CZECH-IN s.r.o., 5. kvetna 65, CZ 140 21 Prague 4, Czech Republic

If you wish to pay by bank transfer full prepayment must be paid. Please forward a copy of the transfer stating the participant's name. A full payment free of any bank charges must be received by C-IN. All extra charges must be settled directly with the hotel upon departure.

 

Online Payment by Credit/Debit Card
1st night deposit or full stay payment is accepted by credit/debit card

  • All bookings must be guaranteed by a valid credit/debit card (VISA, EC/MC cards are accepted). Expiration of the card must exceed September 2015. C-IN holds the right to pass your credit/debit card details to the respective hotel. Final bill (rest of nights and extras) must be settled directly with the hotel upon departure.
  • In case of rejected on-line credit/debit card payment, the registration will not be processed by the IUGG 2015 Prague Secretariat. It is recommended that the participant contacts credit/debit card issuer/bank first and checks if the on-line transactions are not disabled on his credit/debit card. Afterwards, the online registration process has to be repeated.

Credit Card Acceptance Policy

Please kindly note that for the purposes of the online registration and payment, only internationally recognized credit cards using highest standards of security are accepted. We accept following credit cards for the online payments: MasterCard, Maestro, VISA, VISA Electron a V Pay. For your easier reference, please check if your credit card is embossed, has 16 digit number and 3 digit CVC code at the back plus a magnetic slip. Should you have any question in regards of validity of your credit card for online registration, or should you wish to check if payments with other cards like American Express are possible, please feel free to contact IUGG 2015 Prague Secretariat.

Online Credit Card Processing

All online payments are procesxsed via GPWebpay secure connection.

GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security.

Click here to learn more about online payments security.

   

Cancellation / Change of Reservation

Cancellation or changes must be notified in writing (email or fax) to C-IN. Cancellation or changes made by phone cannot be accepted. Please do not contact the hotel directly as reservations are held by C-IN. In case of later arrival other than reserved please inform the IUGG 2015 Prague Secretariat in order to guarantee the room.

Cancellation or shortening stay will be charged according to the cancellation terms below:

  • For hotel reservations cancelled before and on May 10, 2015,  the full deposit will be refunded less EUR 20,- (handling fee).
  • For each change of the name within the hotel reservation as of May 10, 2015 till arrival a fee of EUR 20,- will be charged (handling fee). For Corinthia Prague one night cancellation fee will apply in case of change of the name as of 7 days prior to arrival.
  • As of May 11, 2015 a deposit of 1 night will be charged at all official hotels apart of hotels Diplomat, Anděls, K+K Fenix where full stay will be charged.
  • As of 14 days prior to arrival delegates will be charged 2 nights at following hotels: Designhotel Elephant.
  • As of 7 days prior to arrival delegates will be charged the full stay / all reserved room nights at all official hotels. Full cancellation charges apply. In the case of no-show cancellation charges will apply. Also no refunds will be provided for late arrival or early departure.

Please note the general payment & cancellation conditions are not valid for Early bird rates & Non-refundable rates.

  • Full prepayment is required by bank transfer or credit card.
  • Name change is not possible after the booking is confirmed.
  • In the event of cancellation or change in advance purchase non-refundable rate or Early Bird rate reservations, all nights and full payment will be charged as a cancellation fee.

 

Confirmation of Reservation and Final Bill

After completing the hotel booking, the participant will receive a system notification that the reservation request was received (please note this is not a confirmation of the room being reserved). Confirmation of the hotel booking will be issued only after the prepayment is received and will be sent by the Official Accommodation Agent C-IN to the participant by email. This confirmation should be presented to the hotel reception during check-in. Please do not contact the hotel in regards to booking confirmation enquiries as C-IN holds your reservation and is responsible for sending such confirmations. The final bill will be issued by C-IN upon request of the booker. The respective hotel will then issue the invoice for the rest of nights (if applicable) and any extras. Most hotels issue the final bill in the local currency (Czech Crowns) according to the daily exchange rate stated by the Czech National Bank.

 

Check-in / Check-out

Check-in is generally available from 2pm however some hotels provide check-in from 3 pm. Early check-in can be requested, however cannot be guaranteed; the room is subject to the availability on the day of arrival.

Check-out is generally at noon (in some hotels as of 10am). Late check-out is also subject to the room availability and some hotels may charge a daily rate.

 

Responsibility

The participant acknowledges that he or she has no right to lodge damage claims against the organisers should the holding of the congress be hindered or prevented by unexpected political or economic events, generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts these terms.

 

Group Booking Reservation

For group booking request (5 rooms and more) please contact

C-IN Official Accommodation Agent of the IUGG 2015 in Prague
Professional Event & Congress Organiser
Prague Congress Centre, 5.kvetna 65, CZ-140 21 Prague, Czech Republic
Phone: +420 261 174 305, Fax: +420 261 174 307
Email: accommodation@iugg2015prague.com

  

Booking Conditions

SPECIAL OFFER WITH EARLY BIRD RATES IS UNAVAILABLE AS OF  MARCH 19, 2015
Holiday Inn PCC - unavailable as of March 31, 2015

Please note that different payment and cancellation conditions will be applied for early bird rates & non-refundable rates.
   
EARLY BIRD RATE
booking conditions:  full prepayment,  a non-refundable deposit in case of cancellation, no name change allowed, shortening of stay is considered as a cancellation
  • unavailable as of March 31, 2015 at:
    • Hotel Holiday Inn PCC
  • unavailable as of March 11, 2015 at:
    • Corinthia Prague, Yasmin, Clarion City, EA Downtown, EA Embassy, Panorama
NON-REFUNDABLE RATE 
booking conditions: 1 month prior to the General Assembly with full prepayment as a non-refundable deposit in case of cancellation, no name change allowed, shortening of stay is considered as a cancellation
  • available at the following hotels:
    • Ankora, Coronet, Green Garden, Clarion City, Otar, Oya, Barcelo, Yasmin, BW Majestic, Jurys Inn, Fusion
STANDARD RATE
with general conference payment & cancellation conditions
  • available anytime at the following hotels:
    • Corinthia Prague - one night cancellation fee in case of change of the name as of 7 days prior to arrival
    • Ankora, Barcelo Prague, Beránek, Century Old Town, BW Majestic, Coronet, Fortuna Rhea, Diplomat, Fusion, Green Garden, Holiday Inn, Ibis Wenceslas Square, Novotel Wenceslas Square, Panorama, Penta, Park Inn, Clarion City, EA Downtown, EA Embassy, Otar, Oya, Radisson Blu Alcron, Design Hotel Elephant, Yasmin, Jurys Inn, Ibis Malá Strana
    • K+K Fenix – full prepayment cancellation fee as of 40 days prior to arrival

 

   
 
 
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IUGG 2015 Prague Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
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